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Click Here to view the 2008 Cape Cottages Condos Budget. (PDF)

Click Here to view the Cape Cottages Condo's meeting minutes (DOC) 

Click Here to view the Cape Cottages Condos Budget. (PDF)

 The Annual HOA Meeting will be held Saturday, November 8, 2008 at 2:00 PM at the Northeast Regional Library on Military Cutoff Road. If you cannot be present, you can download the proxy form(PDF) please highlight and copy the Official Proxy and print it. Either scan it in and email the Proxy to nickjoseph@earthlink.net or follow the fax and or mailing instructions at the bottom of the form. It is critical to the affairs of the Association to have the proxy statement for each condominium in order to conduct the meeting.

OFFICIAL PROXY

CAPE COTTAGES HOA INC.

NOVEMBER 8, 2008

FOR MATTERS THAT SHALL COME BEFORE THE ANNUAL MEETING OF THE OWNERS OF THE ASSOCIATION

I, ________________________________being the legal owner of _________________

_____________ located within Cape Cottages Condominiums hereby appoints:

(Check one or write in your own representative)

____ Paul Biancardi (Current President of the Cape Cottages HOA Inc.)

____ Fran Murphy (Current Vice president of the Cape Cottages HOA Inc.)

____ Matthew Fox (Current Secretary-Treasurer of the Cape Cottages HOA Inc.)

or

________________________________________(Write in Name of Representative)

To vote on my behalf on matters requiring a vote during the above referenced meeting.

This Proxy does not extend beyond matters pertaining to the above referenced meeting.

This Proxy extends to members of good standing with the Association. A member in

good standing is defined as a member who is current in his/her financial obligations to

The Cape Cottages Homeowners Association, Inc.

DATE_________________________ __________________________________

Signature of Owner

UNIT #________________________ __________________________________

Signature of Owner

Mail to Assoc. Mgmt of Wilmington, LLC, PO Box 12863, Wilmington, NC 28405

Fax to 910-794-4591 or 910-397-0059

 

All residents should have received the hurricane preparedness letter that was delivered to every door, Wednesday morning. If you did not receive one please call the office and we will get one to you. In addition, all residents are asked to check each window in the condominium and make certain that the tray in the bottom of the window unit is free from debris and is securely locked. All doors and windows should have towels or moisture absorbing materials at the base of the door and windows to prevent water intrusion from wind driven rain. Thanks

Thursday, September 4, 2008 1:00 PM

 

TIME WARNER CABLE PROPOSAL UPDATED MAY 19, 2008

Thanks to those of you who submitted their vote on the proposal to add high speed wireless internet to the bulk account offered to the association. At this time we have received 121 votes out of 224 owners (54%) with 81 voting for and 40 voting against the proposal. The Board would request the other 103 owners to cast their vote by e-mail. Please vote at either amwllc.net or directly to any of the AMW staff. The earlies the service could start would be January of 2009. The Board needs to hear from you.

The annual meeting of the Association was held at 12:00 PM at the Northeast Regional Library on Saturday, November 3, 2007. The 2008 Budget and minutes of the meeting have been posted for your review. If you need more information please contact us through the website or call us at 910-794-2570.

All homeowners are reminded to supplement the HOA Insurance Policy by acquiring an HO-6 Condo Owners Policy.

CAPE COTTAGES BOARD MINUTES FIRST QUARTER MARCH 18, 2008

Cape Cottages HOA Inc.

Quarterly Meeting

March 19, 2008

The meeting was called to order at 8:30 AM. Board president Paul Biancardi; Vice President Fran Murphy; Secretary-Treasurer Matt Fox and property manager Nick Joseph were all present.

Old Business

Review

The minutes of the annual meeting, held November 3, 2007 were reviewed along with the budget adopted at the meeting for the 2008 calendar year. The following items were noted:

1. The drainage around Building 902 has been worked on with additional drainage added to force the water from the building. Building 902 and 901 are both below the road grade.
2. The trees behind buildings 909 and 901 have been cleared and seven trees removed.
3. Dog littering continues to be a problem that must be addressed. The board is reviewing building pet litter boxes to allow owners easy access to bags and disposal depositories.
4. A new light was installed through Progress Energy behind Building 906.
5. The boat storage area has been cleaned out and all debris removed from the area.
6. Fire extinguishers should now be verified in all condominiums as a unit owner’s responsibility.
7. Bid for power washing of buildings, porches, sidewalks and decks were reviewed. The lowest bid was $400 per building.

Financials

1. The Board reviewed the 2007 year end financial statement. At year-end 2007 the Association showed a balance of $58,296.75 in the operating account with $41,982.85 in accounts payable.
2. At year end 2007 the balance in the reserve account was $101,224.66 with accounts receivable from HOA dues at $29,417.69. At the beginning of 2007 the balance in the reserve account was $3,557.09. The Board is determined to reduce the account’s receivable from owners.
3. The Board reviewed the budget and compared it to the actual expenditures through March 15, 2008. $10,000 will be transferred into the reserve account on April 1, 2008 from operating.

Night Watchman Services

1. Regent Security Services is the company that is subcontracted for night watch duties. Warren Barnes (910-538-9529) is the officer on duty.

New Business

1. The Board reviewed a bid from James Harrell relative to the retention pond behind buildings 805, 807 and 809 March Court. The pond is 10 years old and is required to be brought up to original specs prior to renewing the permit. Mr. Harrells bid is the lowest received thus far, but more than the Board feels if necessary. Nick Joseph will continue to solicit bids.
2. The Board reviewed bids from A-1 Sanitation and Waste Management relative to garbage service. The bids were similar in price and no action to change vendors was required.
3. The Board reviewed a proposal from Time Warner Cable to provide additional services for wireless Internet connections for all of our owners. After much debate the Board was split on the decision. Nick Joseph will prepare a letter to all of our owners to vote on the proposal, which will add approximately $24.33 to monthly dues as a technology surcharge.

The next meeting of the Board will be Wednesday, June 11 at 8:30 AM.

Cape Cottages HOA Inc.

Board Meeting Second Quarter

June 11, 2008

The second quarterly meeting of the Board of Directors was held at the offices of Association Management of Wilmington at 8:30 AM. President Paul Biancardi, Vice President Fran Murphy and Secretary Treasurer Matt Fox were all present.

Old Business

House and Grounds: All breezeways and buildings have been power washed. Section II (901-909) has been re-caulked and rotten boards along the fascia of trim boards at the edges of the rooflines have been repaired and painted.

Matt Fox will get a quote for the repair of the remaining buildings fascia boards and trim while Fran Murphy will make certain that all areas of the breezeways and first floor that on site maintenance can reach will be re-caulked as needed.

The areas in the complex not near buildings have been touched up with fresh pine straw and new flower beds were planted near the entrance to Cape Cottages near building 705 and at the clubhouse.

Paul Biancardi noted the outbreak of ants, especially on the right side of the clubhouse, which is a problem. Fran Murphy will contact Frye and Associates, landscape maintenance sub contractors to look at the problem.

We continue to have issues at the pool with residents, non-residents and dogs. A sign-noting dogs not being allowed in the pool area has been placed at the entrance to the pool area. ALL RESIDENTS ARE RESPONSIBLE FOR MAINTAINING THE POOL AREA IN ACCORDANCE WITH THE RULES AND REGULATIONS OF THE ASSOCIATION. If anyone needs copies of the rules they can access by visiting amwllc.net and downloading the same from the owners web site.

Financials: Through May 31, 2008 income was $213,334.38 which is $1,326.42 below projected budget. Expenses for the same period total $192, 234.97, which is $5,759.23 better than budget. The expense figures are somewhat misleading, as insurance payments will increase as the year progresses. Accounts receivable total $9,746.31 with all owners with account balances over $500 for over 90 days having liens placed on their accounts.

Retention Pond: The permit for the retention pond will be renewed this year with the possibility of requiring the Association to spend required funds to restore the pond to its original specifications to meet state and local stormwater drainage requirements in 2008. Nick Joseph is soliciting bids to bring the pond up to standard. Lowest bid to date is $34,600.

Pest Control Bond: The ten-year pest control bond for eight buildings is being renewed this year at a cost of $1,000 per building. The treatment for these buildings are being handled by PESTCO, (910-791-5432). Eight additional buildings will be renewed in 2009.

Time Warner Proposal: All owners of record received a letter and information relative to a proposal from Time Warner Cable to add high speed wireless internet to our already existing expanded cable television bulk account. The Board is reluctant to take action without a minimum of two-thirds votes from all unit owners. The current tally shows that only 98 votes have been received from our 224 property owners. Property manager Nick Joseph recommended that a fine be levied to any owner that did not respond by July 15. After much discussion the Board agreed to another mailing and a $25 fine to any account holder that does not respond by the deadline. The Board needs property owner input in order to have the wireless Internet in place for 2009.

New Business

Vending Machines for the Pool Area: Paul Biancardi inquired about vending machines for the pool area. Vending machines were installed by Coca-Cola and Lance several years ago and were broken into several times and used only sparingly.

There being no further business the meeting was adjourned at 9:30 AM. The next meeting prior to the annual meeting will be held September 24 at 8:30 AM.

 

 

 

FIRE SAFETY

The New Hanover County Fire Department is requiring all unit owners to provide interior fire extinguishers for their condominium and provide proof to the management company. Soon you will be receiving a form to submit to AMW certifying compliance with the fire code. If you have not purchased one they are available at any home improvement store and any grocery store.

Please be advised that gas and charcoal grills are prohibited by law for use in any multifamily residential community. Electric grills are accepatable. Fine for violation is $250 per occurance. Please comply with the law and keep the community safe from fire hazzards.